Frequently Asked Questions:
What is the typical timing for an event?
Our standard full day, 8-hour package includes two hours for set up, five hours of event time and one hour for clean up. In the event that a client’s décor will require a longer set-up time, additional hours will need to be added to the rental time.
Note: Friday & Saturday events must conclude by 12:00am, Sunday events must conclude by 11:00pm.
Will I be allowed to have a rehearsal the day before my event?
Yes, we will provide a space to host your rehearsal the day prior to the wedding at no additional charge. The timing of this rehearsal will be scheduled within six months prior to your wedding date and is at the discretion of your Venue Coordinator. You will have access to this space for one-hour, based on availability. Although we cannot guarantee the rehearsal space will be the same venue as the actual ceremony, we will be sure a space is available to your group for walking through the ceremony details.
What is the rain backup plan for my outdoor ceremony?
We have several indoor options available for your Ceremony & Cocktail Hour depending on the size of your event; we will view these options during your site visit.
Do you allow the space to be decorated?
Yes, we do allow decorations in our venues with some guidelines set in place to protect the integrity of the space. We do not allow anything to be applied to the building that may cause damage. All flames must be contained inside a hurricane or a similar product. Birdseed, bubbles, real rose petals and specified sparklers are allowed outside only. Glitter and Confetti is not allowed. Please consult with your Venue Coordinator prior to any decoration decisions.
May we use the fire pit?
The use of our barrel fire pit is permitted. We will provide the necessary equipment, set-up and cleanup for $100.00. Ask about our S ‘mores package!
Are dogs permitted at the winery?
Absolutely! We are a dog friendly establishment; they are permitted in any outdoor spaces and inside the tasting room and wine cave. You must make arrangements for your pup to be taken home once the reception begins.
When do I have access to the bridal salon?
With your Vines to Vows package you and your bridesmaids will have full access to the bridal salon beginning at 11:00am on the day of your event. You may leave your belongings in the salon for the duration of the event. All items must be collected by the conclusion of your event. Potomac Point is not responsible for any items left behind.
Do you provide day-of wedding planning?
We do provide a day of Venue Coordinator for weddings; however, we do not provide wedding planning services. Potomac Point would like to provide you with the best possible service, to insure we do so we provide a coordinator to assist with your big day. They are there to coordinate our staff and be sure that we are in line with your desired timeframe and specifications. We recommend hiring a planner for any additional needs concerning ceremony planning, transportation, décor consultations, DIY assembly, etc.
Do you have catering in-house? Do you offer a menu tasting?
Yes! We do all catering on-site, creating the best possible quality & service. If your event has 75 or more guests, a tasting for the bride & groom is complimentary. Your Venue Coordinator will coordinate your menu tasting approximately three months prior to your event. Catering Tastings take place on Wednesdays and Thursdays based on availability. If you would like to conduct a tasting prior to signing your contract, or have additional guests at your tastings, you are able to do so with a nominal fee of $50.00/person.
May I offer a choice of entrees? Will you accommodate dietary restrictions?
We do allow a choice of two pre-selected entrees for seated meals. We require that you provide place cards with an indication as to which selection was chosen, and a detailed meal chart that we will provide you. We are happy to accommodate guests with dietary restrictions, including vegetarian, vegan, gluten free and other allergies with advanced notice.
When do you need a final head count?
Your food and beverage guaranteed headcount must be received no later than 10 business days prior to your event. After this time we are unable to accommodate a lower headcount.
Does Le Grand Cru Catering provide a wedding cake?
We do not include wedding cakes in our packages. We are happy to make recommendations for wedding cake specialists. However, our packages do include our complimentary cake cutting services.
Will you tentatively hold our date until we can make a final decision?
We are unable to hold any dates on a tentative basis. Once the contract is signed and the initial deposit is made your date is secure! All food, beverage and additional decision can be made or changed after signing your contract to book your date.
What is your payment schedule?
Your refundable damage deposit is due at the time of signing your contract, along with 50% of your rental fee. The other 50% of your rental fee will be due one year prior to your wedding date. 50% of your Food and Beverage total is due four months prior to your event and your final payment is due ten days out. Flexible payment schedules with additional smaller increments can be made.